CalNet respects individual privacy and abides by UC policy and state and federal laws that protect individual privacy. More information on campus IT policy is available on the IT Policy website
The CalNet directory contains person information from Student Information Systems, UCPath (Human Resources system), Alumni systems, Sponsored Guest system and the public-facing campus directory (directory.berkeley.edu). The table below details the release policy for information contained in the CalNet directory.
- Some information is added to the CalNet directory via the campus directory update tool. This information is then publicly available via the campus directory;
- Some information is always available to campus applications and departments via secure data sharing processes. This data is not available to off campus entities;
- Some information is always private and is not released to campus applications or departments without approval from campus data owners (Office of the Registrar for student data and the Office of Human Resources for employee and affiliate data).
Employees: Information about who works for the University is considered public information. Although employees can choose not to include their personal data in the public-facing campus directory, this data is still available to campus applications and departments via the CalNet directory. Many units and departments require employees to have their directory information available in the authenticated directory.
Students: Students may choose not to include their name in the public-facing campus directory, but this data is still available in the CalNet directory and to campus applications and departments. Students can request to make their records confidential via the Registrar's office. This affects not only data sent to campus departments and the public-facing campus directory listing, but all their school records as well. The Registrar requires a strong reason before they will grant confidential status. The Registrar's website has contact info for students at: http://registrar.berkeley.edu/?PageID=FAQS.html
|
Data |
Available For: |
Added to CalNet Directory By: |
Displays in Campus Directory? |
Release Policy |
|---|---|---|---|---|
|
Name (first middle last) |
All campus members |
Student and HR systems |
Yes - may be restricted by user |
Public |
|
Pronouns**
|
All campus members |
Student and HR systems |
Yes - may be restricted by user |
Private: release requires approval of the Registrar or HR |
|
Department |
Employees only |
HR system |
Yes - for employees only |
Public |
| General Affiliation with Campus | All campus members | Derived from Student, HR, and Alumni systems | No | Public. Includes whether an individual is an employee or faculty; is a student and is registered or not; is an affiliate including volunteers, retirees, and alumni |
|
Official campus email |
All campus members |
Student and HR systems |
No |
Private: release requires approval of the Registrar or HR |
|
Email address (provided by user) |
All campus members |
Employee, student, affiliate, guest |
|
Public |
|
Title |
Employees only |
Employee |
Employees - yes, if added by user. |
Public |
|
Department Name |
Employees only |
Employee |
Employees - yes, if added by user. |
Public |
|
Address (provided by user) |
Employees only |
Employee |
Employees - yes, if added by user. |
Public |
|
Mail/Postal code (provided by user) |
Employees only |
Employee |
Employees - yes, if added by user. |
Public |
|
Telephone/cell/fax (provided by user) |
Employees only |
Employee |
Employees - yes, if added by user. |
Public |
|
Website |
All campus members |
Employee or student |
Employees - yes, if added by user. |
Public |
|
LDAP UID |
All campus members |
CalNet |
Yes |
Public |
|
CalNet ID |
All campus members |
Employee, student, affiliate, guest |
No |
Released to campus departments and members of affiliated institutions without approval. Release to off-campus entities requires approval of the Registrar or HR |
|
Student ID |
Students |
Student Systems |
No |
Private: release requires approval of the Registrar |
|
UCPath ID |
Employees and Affiliates |
HR systems |
No |
Private: release requires HR approval |
Other private attributes included in the CalNet directory are listed in CalNet's LDAP documentation.