CalNet respects individual privacy and abides by UC policy and state and federal laws that protect individual privacy. More information on campus IT policy is available on the IT Policy website
The campus directory contains some information which is always publicly available, some information which a user can choose to add and is then publicly available, some information which is always publicly available to campus departments but not off campus entities, and some information which is always private which is not released without approval from campus data proprietors (Office of the Registrar for student data and the Office of Human Resources for employee and affiliate data).
Information about who works for the University is considered public information. Although employees can choose not to include any address information in their Directory listings, their name will be listed.
Students' names will also be listed in the directory unless the student specifically requests that their information be made confidential. This affects not only their Directory listing, but all their school records as well. The Registrar requires a strong reason before they will grant confidential status. The Registrar's website has contact info for students at: http://registrar.berkeley.edu/?PageID=FAQS.html
The table below details the release policy for information contained in the campus directory.
Other CalNet privacy considerations are detailed below.
|
Data |
Available for: |
Added to Directory By: |
Release Policy |
|---|---|---|---|
|
Name (first middle last) |
All campus members |
Student and HR systems |
Public |
|
Department |
Employees only |
HR systems |
Public |
| General Affiliation with Campus | All campus members | Derived from Student, HR, and Alumni systems | Public. Includes whether an individual is an employee or faculty; is a student and is registered or not; is an affiliate including volunteers, retirees, and alumni |
|
Official campus email |
All campus members |
Student and HR systems |
Private: release requires approval of the Registrar or HR |
|
Email address (provided by user) |
All campus members |
Employee, student, affiliate, guest |
Public |
|
Title |
Employees only |
Employee |
Public |
|
Department Name |
Employees only |
Employee |
Public |
|
Address (provided by user) |
Employees only |
Employee |
Public |
|
Mail/Postal code (provided by user) |
Employees only |
Employee |
Public |
|
Telephone/cell/fax (provided by user) |
Employees only |
Employee |
Public |
|
IM Screen Name |
All campus members |
Employee or student |
Public |
|
Website |
All campus members |
Employee or student |
Public |
|
LDAP UID |
All campus members |
CalNet |
Public |
|
CalNet ID |
All campus members |
Employee, student, affiliate, guest |
Released to campus departments and members of affiliated institutions without approval. Release to off-campus entities requires approval of the Registrar or HR |
|
Student ID |
Students |
Student Systems |
Private: release requires approval of the Registrar |
|
UCPath ID |
Employees and Affiliates |
HR systems |
Private: release requires HR approval |
Other private attributes included in the campus directory are listed in CalNet's LDAP documentation.