CalNet Directory and Privacy

CalNet respects individual privacy and abides by UC policy and state and federal laws that protect individual privacy. More information on campus IT policy is available on the IT Policy website

The campus directory contains some information which is always publicly available, some information which a user can choose to add and is then publicly available, some information which is always publicly available to campus departments but not off campus entities, and some information which is always private is not released without approval from campus data proprietors (Office of the Registrar for student data and the Office of Human Resources for employee and affiliate data).

Information about who works for the University is considered public information. Although employees can choose not to include any address information in their Directory listings, their name will be listed.

Students names will also be listed in the directory unless the student specifically requests that their information be made confidential. This affects not only their Directory listing, but all their school records as well. The Registrar requires a strong reason before they will grant confidential status. The Registrar's website has contact info for students at: http://registrar.berkeley.edu/?PageID=FAQS.html

The table below details the release policy for information contained in the campus directory.

Other CalNet privacy considerations are detailed below.

Data

Available for:

Added to Directory By:

Release Policy

Name (first middle last)

All campus members

Student and HR systems

Public

Department

Employees only

HR systems

Public

General Affiliation with Campus All campus members Derived from Student, HR, and Alumni systems Public.  Includes whether an individual is an employee or faculty; is a student and is registered or not; is an affiliate including volunteers, retirees, and alumni

Official campus email

All campus members

Student and HR systems

Private: release requires approval of the Registrar or HR

Email address (given by user)

All campus members

Employee, student, affiliate, guest

Public

Title

Employees only

Employee

Public

Department Name

Employees only

Employee

Public

Address

Employees only

Employee

Public

Mail/Postal code

Employees only

Employee

Public

Telephone/cell/fax

Employees only

Employee

Public

IM Screen Name

All campus members

Employee or student

Public

Website

All campus members

Employee or student

Public

LDAP UID

All campus members

CalNet

Public

CalNet ID

All campus members

Employee, student, affiliate, guest

Released to campus departments and members of affiliated institutions without approval. Release to off-campus entities requires approval of the Registrar or HR

Student ID

Students

Student Systems

Private: release requires approval of the Registrar

Employee ID

Employees

HR systems

Private: release requires HR approval

Affiliate ID

Affiliates

HR systems

Private: release requires HR approval

Other private attributes included in the campus directory are listed in CalNet's LDAP documentation.