Grace Periods

Did you get an email from calnet-donotreply @ berkeley.edu that says your account is entering grace? It is not SPAM! See below for information and next steps -- and check out these phishing facts if you are concerned that you have received a phishing email.


When all of a person's affiliations with UC Berkeley have become inactive, their CalNet ID is considered expired. However, that ID’s information is retained in the system for a certain length of time that is determined by the type of affiliation the person had with UC Berkeley. That length of time is called a grace period. An expired person with no active affiliations and who is no longer in grace will no longer be able to log in to their CalNet account.

If you receive a notice that your account has entered grace and you believe it is an error, you must contact the appropriate department to review and update your affiliation status:

Access while in Grace

The expiration of a person's CalNet account impacts their eligibility to access most campus services. Some services are not available a user when they are in grace, such as VPN. Other services will continue to be available during the grace period. The grace period is designed to give users time to transition away from using campus services. For example, during the grace period, an employee can save any email in their UC Berkeley account and a student can retrieve final grades or save documents stored on campus-provided file storage systems.

The grace period begins the day all of a person's affiliations with campus end, as determined by campus data sources such as the Human Resources (HCM) and Student (SIS) systems.

Services that are available while in a grace period include, but are not limited to:

  • bConnected
  • CalCentral
  • bCourses

bMail Account Eligibility

At the end of the grace period, access to the user's bConnected Google account will be disabled.

  • Graduating students are eligible to retain bConnected Google accounts through the Cal Alumni Network: http://cal.berkeley.edu 
  • Retiring faculty and staff are eligible to retain bConnected Google accounts through the UC Berkeley Retirement Center: http://retirement.berkeley.edu/ 
  • All others departing the university will lose eligibility if your campus affiliation is not updated prior to [graceEndDate]. 

Visit https://bconnected.berkeley.edu/accounts/leaving-uc-berkeley for information about how to manage  bConnected Google accounts when are departing from the university. 

Information for Technologists

Campus application developers who prefer not to offer services to people in the grace period can interrogate the CalNet Directory public attribute berkeleyEduExpDate to determine whether a record is in the grace period. If it is, it will have a value in the berkeleyEduExpDate attribute that is in the future. Any values in berkeleyEduAffiliations should show as “FORMER-*”, e.g., FORMER-EMPLOYEE, FORMER-AFFILIATE, or FORMER-STUDENT. These values indicate what affiliations the person had before they entered the grace period.

The value in berkeleyEduExpDate is the date of the end of the grace period. At that point, the CalNet ID will either be expired and moved into the Expired People OU or, if it has alumni affiliations, moved into the ADVCON People OU with access only given to alumni applications.

Grace Period by Affiliation

Below is a list of the categories of affiliation and associated grace periods.

Affiliation

Grace Period

Committee members

30 days

Concurrent Enrollment Students

30 days

Consultants

30 days

Contractors

30 days

Emeriti

90 days

Faculty and Staff

90 days

HHMI Researchers

30 days

LBL/DOE Post Docs

30 days

LBLOP Staff

30 days

Post Docs

90 days

Retirees enrolled with Retirement Center

30 days

Students

274 days

Summer Session Students

120 days

Temp Agency personnel

none

UCOP/Other

30 days

Visiting Scholars

30 days

Visiting Student Researchers

30 days

Volunteers

30 days