Sponsor Guide

Logging in to the Sponsored Guest App

  • Go to the Cirrus website

  • Type “Berkeley” in the “Enter Identity Provider Name” box. Choose provider “University of California, Berkeley”

  • Log in with your CalNet ID and passphrase


Sponsoring Guests

Invite up to 10 Guests

  1. From the Guest Invitation Service page, click on Invite Guests from the left-side menu. 

  2. Enter your guest’s Gmail address or other non-Berkeley email address hosted by Google in the Enter guest email address(s) field. You may enter up to 10 Gmail addresses at a time. Be sure to enter the Gmail address correctly, or the guest will not get an invitation.

  3. You may opt to add a welcome or informational message in the Your message to guest(s) field, near the bottom of the page.

  4. Check the checkbox to agree to terms of service

  5. Click Send Invite button. 

  6. Preview the invitation, and press Done

  7. To check the status of your guest, navigate back to the Cirrus App, and click on My Guests. Each guest's name, email address and status will be listed.


Invite More than 10 Guests

You can invite more than 10 guests at once by importing a .csv file into the Sponsored Guest app.

Formatting your file

You must format your file correctly.

  • Use a .csv file

  • Contents should be one column listing Gmail addresses

  • Column header must be EMAILADDRESS

Tip: Create a .csv file by listing all of your Gmail addresses in an Excel spreadsheet under the colunm header EMAILADDRESS, and then SAVE AS… and choose .cvs file as the file type.

Inviting guests using a CSV file

  1. From the Guest Invitation Service page, click on Invite Guests from the left-side menu. Note that when bulk invite via file upload, you do not have the option to send a customized message to your guest.

  2. On the right hand side of the page, click Upload File...

  3. Click Choose File to locate your .csv file, select it, and click Open

  4. Click the checkbox to agree to terms

  5. Click Upload - note that no confirmation screen or preview is provided; your invitations are sent immediately upon file upload.

  6. Review the green confirmation message

Manage Guests

To manage your guests or invitations, click on My Guests from the left-side menu of the Guest Invitation Service page. My Guests contains all of the information you need about your guests and invitations.

  1. Guest Email  - check here to make sure you have entered the email address correctly, or to locate a specific guest or invitation.
  2. Status - check here to see if your guest has accepted their invitation. Statuses include invited, valid, and expired.
  3. Expired - check here for your guest expiration date. If your guest expires, you can renew them!
  4. berkeleyUID - check here for your guest's UID or unique ID. Every CalNet account on campus has it's own UID.

You can perform most actions on a single invitation or account, or on multiple invitations or accounts at once. When selecting multiple, you can select either current guests or invitations, but not both at the same time. Use the dropdown box at the top of the list to select all guests or invitations in your list at once.

How to find a Guest UID

Each sponsored guest has a UID, which is a unique ID and CalNet identifier. You may need this identifier to give your sponsored guest access to campus services, such as bCourses. To find the UID:

  1. Navigate to My Guests.
  2. Scroll down to find the user's guest account info.
  3. Look for the berkeleyUid under the guest expiration date information. The UID will be to the right of berkeleyUid.

Resend a guest invitation

  1. Double check that you have the right Gmail address for your guest.

  2. From the My Guests menu, find the guest in "invited" status to resend the invitation to.

  3. On the right-hand side of the guest's record, there are two options: Resend and Delete. Click on the blue Resend button (with the envelope icon).

  4. A pop-up box will appear to confirm the action. Click the blue Confirm button.

  5. A green box will appear at the top of the page, confirming that the invitation has been resent.

Resend multiple guest invitations

  1. Double check that you have entered the correct Gmail address for your guests.
  2. Use the checkboxes on the left-hand side of the guest records to select multiple invitations that you want to resend. 
  3. Once you have selected the invitations to resend, click on the blue Resend button (with the envelope icon).
  4. A pop-up box will appear. Click the blue Confirm button.
  5. A green box will appear at the top of the page, confirming that the invitations have been resent.

Delete a guest invitation

  1. Find the invitation you want to delete. On the right-hand side, there are two options: Resend and Delete. Click on the red Delete button (with the trash can icon).
  2. A pop-up box will appear confirming if you would like to delete the invitation. Click the blue Confirm button. 
  3. A green box will appear at the top of the page, confirming that the invitation was deleted.


Delete multiple guest invitations

  1. Select the invitations you want to delete by checking the box on the left side of the record. 
  2. Scroll to the bottom of the Guest Invitation Service Page, and click the red Delete selected invitation(s) button (with the trash can icon).
  3. A pop-up box will appear confirming if you would like to delete the invitations. Click the blue Confirm button.
  4. A green box will appear at the top of the page, confirming that the invitations were deleted.

Set custom expiration date

  1. Find the guest you want to set an expiration date for
  2. Elick the blue Extend button to the right of the guest record and select a new expiration date
    1. Select a date before the current date to shorten the guest's account lifetime
    2. Select a date after the current end date to extend the guest's account lifetime
    3. Remember that access control needs to be done in the application that the guest is using, since other campus employees may concurrently sponsor your guest. If you want your guest to lose access to an application or class after a certain date, you will need to manage access control within the application.
  3. A pop-up box will appear, confirming you want to "extend" the guest. Click on the blue Confirm button.
  4. A green box will appear at the top of the page, confirming that the account was extended (this message appears even if you actually shortened the end date).

Extend a guest

  1. Find the guest you want to extend.
  2. Either click the blue Extend button to the right of the guest record and select a new expiration date, or: click on the downward facing arrow to open a menu of pre-set extension periods and select the appropriate option.
  3. A pop-up box will appear, confirming you want to extend the guest. Click on the blue Confirm button.
  4. A green box will appear at the top of the page, confirming that the account was extended.


Extend multiple guests

  1. On the My Guests page, use the checkboxes to select the guests you want to extend.
  2. Scroll to the bottom of the page and select the blue Extend selected guest(s) button.
  3. A pop-up menu will appear. Enter a new expiration date for the guests.
  4. Click the blue Confirm button.
  5. A green box will appear at the top of the page, confirming that the accounts were extended.


Revoke a guest account

  1. Find the guest you want to delete.
  2. Click on the blue Revoke button on the right of the guest record.
  3. A pop-up menu will appear, confirming the action. Click the blue Confirm button.
  4. A green box will appear at the top of the page, confirming that access was revoked.


Revoke multiple guest accounts

  1. On the My Guests page, use the checkboxes to select the accounts you want to revoke.
  2. Scroll to the bottom of the page and select the blue Revoke selected guest(s) button
  3. A pop-up menu will appear, confirming the action. Click the blue Confirm button.
  4. A green box will appear at the top of the page, confirming that access was revoked.


Have questions? Email calnet-admin@berkeley.edu for assistance.